Constitution
Section 1: NAME
This Club shall be known as ‘Whitstable Youth Bowling Club’ (Y.B.C.)
Section 2: OBJECTIVES
The object of the Club is to encourage, by example and instruction,
the enjoyment of the sport of tenpin bowling. To develop the ability
of the members and also their understanding of etiquette and good
sportsmanship through league play and as many tournaments and
challenges as possible. The Club and it league shall be sanctioned
by the British Tenpin Bowling Association (BTBA) and fully
affiliated to the National Association of Youth Bowling Clubs
(NAYBC).
Section 3: MEMBERSHIP & ELIGIGIBILITY
Membership shall be granted to individuals who are qualified in
accordance with the regulations laid down by the NAYBC and who are
acceptable to the Board of Directors. No individual who has been
refused membership by the BTBA or who is under suspension by that
body shall bowl in the league or participate in any Club activity.
Section 4: BOARD OF DIRECTORS
The management of the Club shall be vested in a Board of Directors
comprised of the elected Officers of the Club (President, Vice
President, Secretary and Treasurer).Each member of the Board shall
be entitled to one vote. The Board shall adopt a Constitution and
set of Rules and Regulations. It shall decide the necessary weekly
subscription for bowling and Club fees. The Board shall decide in
any dispute of protest and it is within its power to discipline any
member for violating the Constitution or any Rules and Regulation,
or for conduct derogatory to the best interest of the Club. It shall
have the power to expel any member for sufficient reason.
Section 5: ELECTION OF OFFICERS
An election shall be held Club’s Annual General Meeting to fill the
offices of President, Vice President, Secretary and Treasurer. (The
latter two offices may be combined). For the election of officers,
there will be one vote per junior and one vote for one
parent / guardian of each member, and each officer shall be entitled
to one vote. In the event of an officer resigning before the next
scheduled AGM, the remaining officers shall call an Extraordinary
General Meeting with the intent of filling the vacant position.
Section 6: RESPONSIBILITIES OF OFFICERS
The responsibilities of the officers shall be as defined by the BTBA
(Rule 102). The Board of Directors may reallocate certain tasks,
however responsibility remains with the allocated officer to ensure
compliance with the BTBA ruling.
PRESIDENT
The President shall preside at all meetings. He/she shall enforce
all objectives and rules and perform other such duties that pertain
to the office. He/she shall sign all warrants drawn on the treasurer
as ordered or authorised by the Board of Directors. He/she shall
verify that the Treasurer regularly deposits Club funds into a
reliable Bank/Building Society Account in the name of the Club where
the signature of both the Treasurer and one other allocated officer
is needed for the withdrawal of any funds. In the case of any
shortage the President may be liable for suspension from the BTBA if
he/she fails to ensure the correctness of the Club’s finances each
month.
VICE PRESIDENT
In the absence of the President the Vice President shall perform or
reallocate the duties of that office. He/she shall be responsible
for any appropriate fund raising activities in the name of the Club;
however the organization of such activities or events may be carried
out by volunteers from the Fund Raising Committee. The Vice
President must ensure that all funds raised are handed to the
Treasurer for deposit into the Club’s Account to be used for
whatever purpose determined by the Board of Directors.
SECRETARY
The Secretary is responsible for the proper organization and
function of the league. He/she shall remit the membership fees and
sanction application to the Kent Tenpin Bowling Association (KTBA)
within 42 days of the opening date of the League. He/she must also
collect and forward the BTBA membership fee from each player and
from each new player who joins the Club throughout the season
(unless the player has paid membership previously that season
elsewhere), and upon receipt of the BTBA cards he/she must insert
the required information and present them to each individual.
Failure to comply with this rule or to fulfill any other duty
prescribed by the Board of Directors may lead to removal from office
and/or suspension from the BTBA. He/she shall have charge of Club
correspondence and the notification of all meetings when authorized
by the President. When requested, the Secretary shall be responsible
for providing the local Association with any bowling details for any
member of the Club, including substitutes. He/she shall display a
set of League Rules during all League play ensure the Team Captains
are aware of their responsibilities. The Secretary is ultimately
responsible for ensuring the correct recording of all team and
individual scores and any other such records as determined by the
League. He/she must ensure that all individual averages are posted
each week prior to the commencement of bowling.
TREASURER
The Treasurer shall collect the weekly fees from each player and be
responsible for paying lineage to the Bowling Centre and banking the
remainder into the Club’s Account. He/she shall also collect all
monies due from bowlers entered into Competitions and for any other
reason deemed necessary by the Board of Directors. The Treasurer
shall disperse funds on warrants signed by the President. He/she
shall keep a true and correct record of all receipts and
disbursements. He/she shall deposit all funds belonging to the
League into a reliable account in the name of the League, not later
than one week after the money was collected. Such an account must be
under a joint signature arrangement subject to withdrawal only
signatures of both the Treasurer and one other designated officer.
The financial records must be kept up to date and shown to the
President at the end of each month. At each AGM and at the close of
his/her term of office, the Treasurer must make a true and correct
report of all financial transactions.
Section 7: MEETINGS
Meetings shall be held at the call of the President or on
application, protest or complaint by a member. Each team shall be
entitled to one representative at such a meeting. In the event of a
protest or complaint, the person filing the protest or complaint
shall be invited to attend, however that person will be asked to
leave prior to any vote taking place to resolve the situation. A
majority of the Board of Directors shall constitute a quorum to
conduct a meeting and transact business. An Annual General Meeting
shall be held each year in accordance with BTBA ruling for the
election of officers of the Club, approval of the Accounts and for
any other business.
Section 8: AMENDMENTS
The Constitution and/or Rules and Regulations may be amended or
repealed at any meeting of the Board of Directors. Such action will
be governed by a majority vote prior to the beginning of the season.
After the League begins its schedule, a unanimous vote will be
necessary. The League shall conduct and play its games in accordance
with the BTBA Rules and Regulations and any league rule which
conflicts with this will not be valid.
Section 9: FINANCES
Weekly fees - the fee collected in payment of the right to bowl
during YBC time on Saturday mornings shall be used solely for the
purpose of paying the lineage, providing for the necessary expenses
for the running of the Club, to make a contribution to the KTBA to
support junior bowling across the county and to fund the end of
season and any other occasional prizes as determined by the Board of
Directors. Subsidies - Entries into tournaments will be
subsidized by the YBC up to 50% of the entry fee, subject to funds
available which have been raised by other means other that the
weekly fees. The subsidized tournaments being:
- NAYBC Ranking Events
- KTBA Junior Events
- Any other tournaments sanctioned by the Board of Directors